Clubs and Organizations

Student Involvement Coordinators help students connect with St. Edward's University student organizations, departments, and programs. Student Involvement Coordinators can either connect you with current student groups that match your interests or can help you start a new student organization. Complete the Involvement Inventory, and the Involvement Coordinator will get back to you within a few days with a personalized report of suggestions. 

Contact Student Involvement Coordinators:
512-448-8422
Email
Visit the Student Involvement Office in Ragsdale 304 Monday–Friday, 9 a.m.–5 p.m. 

While supported by Student Involvement, the success of student organizations depends primarily on the student leaders and members of each organization. Student organizations have the unique challenge of funding most of their activities through membership dues, fundraisers, and generous donations from outside supporters. 

Average costs associated with student organizations include resources for hosting significant campus events, member development, travel costs for out-of-town conferences, and official organization t-shirts. Organizations engage in fundraising activities throughout the year to offset the increasing costs associated with being active and successful on campus.  

Apply for Student Organization Funding

The Student Organization Funding provides limited funding for student organizations. This funding should directly support an organization's purpose or mission. 

 Note: This must be filled out at least two weeks (14 days) before the event or program. 

Student Government Senate will vote on your organization's funding at the weekly Senate meetings. Then the Office of Student Involvement will give final approval of all funding. You will then receive communication from the Student Government Chief Financial Officer outlining the steps to secure your reimbursement and to use the funds received. 

If you have questions, contact Student Government.

Donate to a Student Organization

You may contribute to a student organization through Give Campus. To donate to a specific organization, click "other"  and fill in the organization's name in the space provided.

Solicit Donations

If you would like to solicit donations from businesses, you must provide a list of those businesses to Student Involvement. The list will be submitted to University Advancement for approval, and you will be notified of their decision. Our university fundraising efforts must be coordinated to ensure we do not overburden a single person or entity.

If your student organization is planning an event or travel, the information below will help navigate you through the process.

Student Organization Event or Program

All student organization events are to be approved by the Office of Student Involvement. 

All events, programs, and organization meetings must be put into CollegiateLink before they will be approved. To ensure the event or program gets approved, follow these steps: 

1. Log in to CollegiateLink with your SEU username and password and submit your event. You will also be able to reserve a location on campus without going through the 25live software. You must complete the entire form so Student Involvement can contact you if necessary.  
2. Download the Student Organizations Manual to learn more. 
3. For questions, visit or email Student Involvement (Ragsdale Center 304).

Student Organization Travel

If your student organization plans on traveling, ensure that you have completed the following requirements, so your trip goes smoothly. Travel is currently limited to 20-mile radius.

1. Make sure you have signed the Travel Verification form which can be accessed through MyHilltop.
2. Submit an event request on CollegiateLink and provide details of the travel request. Student Involvement will request additional information if necessary and either approve or deny the event. 

Student Organizations can find all forms, files, and information on CollegiateLink under Campus Links to support their organization's operation. Sign up for the weekly newsletter, where we send updates on policies and answers to frequently asked questions.

Registration

Student Organization Mandatory Training is held each semester for registering organizations. Student Leaders will be allowed to register for the training. For organizations that missed the training will need to complete the Post-Assessment form.

Student Organization Registration is June 1–August 31 for each academic school year. If you do not submit registration by those dates, you will be unable to register until the next academic year. To complete registration, student organizations will need to do the following by the registration end date: 

• Register the Organization in CollegiateLink
• Have two Executive Board Members attend the Student Organization Mandatory Training
  • For organizations that missed the trainings, have two Executive Board Members watch the recorded training and complete the Post-Assessment and Agreement Form

Managing CollegiateLink

Managing the CollegiateLink Account for your organization can be done by the primary contact or executive board members with specific permissions. Those individuals must be on the organization's roster to access such privileges. Please use the links provided to assist you. 

• Manage Organization Tool
• Updating Organization Information
• Creating an Event
• Creating a Form
• Roster Management 
• Student Leader Resource Guide